Privacy Policy

Jefferson Communications Limited ("Jefferson", "we", "us" or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store and share personal data when you visit our website, contact us, or otherwise engage with our services, and sets out your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

Jefferson Communications is a corporate communications agency based in London. For the purposes of UK data protection law, Jefferson Communications Limited is the data controller of personal data described in this policy.

Registered / office address: Salisbury House, London Wall, London, EC2M 5QQ
Email:team@jeffersoncommunications.co.uk
Telephone:0207 256 8912

2. Personal data we collect

Depending on how you interact with us, we may collect:

• Identity and contact data - name, job title, company, email address, telephone number and postal address.
• Enquiry and correspondence data - messages you send via our contact form, email or phone, and records of those communications.
• Technical and usage data - IP address, browser type, device information, pages visited, and similar analytics data (including via cookies or similar technologies where used).
• Marketing preferences - if you opt in to receive updates from us.

We do not intentionally collect special category (sensitive) personal data through this website. Please do not include sensitive information in contact forms unless we have expressly asked you to do so.

3. How we collect personal data

• Directly from you when you fill in forms, email or call us, or request information about our services.
• Automatically when you browse our website (for example through server logs, cookies or analytics tools, where enabled).
• From third parties where relevant to our services (for example professional contacts, public sources, or service providers acting on our behalf), where lawful to do so.

4. How we use your data and our lawful bases

We use personal data only where we have a lawful basis under UK GDPR. Typical uses include:

• Responding to enquiries and providing services - performance of a contract or steps prior to entering a contract, and/or our legitimate interests in running our business and responding to prospective clients.
• Operating and improving our website - legitimate interests in ensuring security, performance and usability; consent where required for non-essential cookies.
• Marketing communications - consent, or soft opt-in / legitimate interests where permitted by UK PECR rules; you may opt out at any time.
• Legal and compliance - compliance with a legal obligation, or legitimate interests in establishing, exercising or defending legal claims.

5. Sharing your personal data

We may share personal data with:

• Service providers who process data on our behalf (for example website hosting, email, analytics or IT support), under appropriate contracts.
• Professional advisers (such as lawyers or accountants) where necessary.
• Authorities or other parties where required by law or to protect our rights, property or safety.

We do not sell your personal data.

6. International transfers

If we transfer personal data outside the UK, we will ensure appropriate safeguards are in place as required by UK GDPR (for example the UK International Data Transfer Agreement / Addendum, or an adequacy decision), unless an exemption applies.

7. How long we keep your data

We retain personal data only for as long as needed for the purposes set out in this policy, including to meet legal, accounting or reporting requirements. Enquiry data is typically kept for a reasonable period after our last meaningful contact unless a longer retention period is required (for example for an active client relationship or legal claim).

8. Your rights

Under UK GDPR you may have the right to:

• access your personal data;
• rectify inaccurate or incomplete data;
• request erasure ("right to be forgotten") in certain circumstances;
• restrict or object to processing;
• data portability (where applicable);
• withdraw consent where processing is based on consent; and
• lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

To exercise your rights, contact us using the details in section 1. We may need to verify your identity before responding.

9. Cookies and similar technologies

Our website may use essential cookies required for basic functionality and, where enabled, analytics or similar tools to understand how the site is used. Where non-essential cookies require consent under UK law, we will seek that consent. You can control cookies through your browser settings; blocking some cookies may affect site functionality.

10. Security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse or alteration. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

11. Children's privacy

Our website and services are directed at businesses and professional contacts. We do not knowingly collect personal data from children.

12. Changes to this policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top of this page will change when we do. Please review this page periodically.

13. Contact us

If you have questions about this Privacy Policy or how we handle personal data, please email team@jeffersoncommunications.co.uk or write to us at Salisbury House, London Wall, London, EC2M 5QQ.

This notice is provided for general information and does not constitute legal advice. Jefferson may refine this policy with external counsel as needed.